NLSEC .8 FTE Secretary/Receptionist

Northern Lights Special Education Cooperative office in Esko, MN has a .8 FTE Secretary/Receptionist position available. 

This position is a 190 day contract (working the end of August through the beginning of June each year), 7 hours per day at $13.54/hr.

The NLSEC provides special education services for 13 member school districts in Northeastern MN.  

Applications accepted through January 24, 2020.  Please see the job description for more information.

Send application, cover letter, resume, and 2 letters of recommendation to:

Dena Hagen, Director of Special Education
Northern Lights Special Education Cooperative
P.O. Box 40
Esko, MN 55733

OR Email:
Job Title:                                  Secretary/Receptionist 

Department/Location:   Northern Lights Special Education Cooperative 

Reports To:                             Director of Special Education

Date of Latest Revision: January 14, 2020 

Primary Objective:
The Northern Lights Special Education Cooperative has a secretary/receptionist on staff in the office in order to support the day to day business of the world of special education.  This person is a friendly, organized, and efficient staff member that can work with and support a variety of people in the NLSEC office.  Specific tasks that the secretary/receptionist is responsible for are listed below.

Specific Tasks:
  • Answer and route a minimum of 20 calls daily
  • Create and maintain an absence reporting system to cover the reporting requirements of cooperative staff hosted by member districts, including recording and sending staff absence forms to host districts
  • Create and maintain an effective office inventory system and supplied workroom
  • Maintain professional and parent libraries-checking out, tracking, organizing and shelving books, catalogues, professional journals, tests and disability-adapted toys.
  • Maintain an effective and efficient file system
  • Collect and distribute daily mail and support any bulk mailing needs
  • Prepare documents using both Google tools and Microsoft Word
  • Copy, collate packets as needed for cooperative staff
  • Assist with phone and online registrations, sign-in sheets, CEUs, and evaluations for NLSEC trainings
  • Create and set up new student Medical Assistance folders
  • Maintain provider numbers and run necessary reports for Medical Assistance billing
  • Enter data to the Minnesota Department of Health and Human Services for Medical Assistance billing
  • Scan and save inactive Medical Assistance documentation
  • Assist in other Medical Assistance billing duties
  • Create, update, and maintain Cooperative directory
  • Supervise and evaluate students with disabilities who perform work-based learning jobs in the cooperative office
  • Create business cards for Cooperative staff 
  • Create labels, maintain spreadsheets, send faxes, type letters and memos for Cooperative staff
  • Support Early Childhood Special Education including data, reports, surveys and Help Me Grow Referrals and support the ECSE Coordinator with other duties
  • Assist Technology Coordinator with Sped Forms or other duties
  • Enter calendar days in Sped Forms from district calendars
  • Keep email lists for staff in cooperative districts
  • Assist with Tuition Agreements for 13 districts
  • Keep Special Connections Database
  • Provide clerical support for Coordinators-data, reports, printing, copies
  • Help with Mentoring Day, Workshops, or other trainings
  • Send information packets and scheduling for Audiologist booth appointments
  • Support with coop-wide communications
  • Other duties as assigned